How to Manage a Remote Team + Best Apps for Remote Teams

The pandemic situation has altered life across the globe. From the lifestyle of the general public to the working of offices, everyone is going through rough times. Offices and industries are forced to shut down their setups to practice social distancing.

Work from Home is the new Trend

Work from home concept has been around us for a long time, but it was never an essential part of work environments. Not every sector of life can afford to have remote teams for work. If your business is compatible with work from home strategy, you need to learn how to manage remote teams.

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Working from home or managing remote teams does not mean that you are going to compromise on the quality of anything else. It is just the change of environment, but if you don’t know how to manage remote teams, your business might suffer.

How to Manage Remote Teams?

If you feel that you are not ready to manage remote teams yet, then you need to invest some time in the learning process. Team collaboration and task management are the backbone of work from home approach.

We understand that it is difficult for normal managers to manage remote work, but it is not impossible. If done right, work from home and remote teams can generate way more profit than the traditional in-house employees.

Image Source: Google

So, how to manage remote teams and which collaboration tools are suitable for your remote teams? How can different departments collaborate, and how can you overcome the challenges of remote teams?

We are going to cover everything that any business needs to know about managing remote teams and collaboration tools.

Encourage Team Collaboration

Creating a perfect collaborative environment is the actual struggle for the management of remote teams. The teams are not trained to deal with such situations, so the management is going to be a hectic task in the initial days, but you have collaboration tools for this challenge.

Your employees must have access to all resources like they are operating from the same room. The collaboration tools might differ depending on your line of work, but you need the right tools. If you want to learn how to manage remote teams, start building the appropriate environment.

If you want to promote remote teams, here are some practical tips for better team management:

Image Source: Google
  • Conduct group calls and prefer using video conferencing platforms like Zoom, Skype, or any other.
  • Use collaborative tools for document and file sharing.
  • Arrange virtual brainstorming sessions for team members so you can solve their issues
  • Encourage team members to switch to digital file management tools so that others can also access them easily.
  • Ask all members to participate in team tasks.

Trust your Team

Work from home is not going to be easy if you are new to remote work, so you need to be flexible. You need to shift your leadership style for effective team management. If you keep a record of their every second and every move, it will irritate them. Even if you start using progress tracking tools for their systems, they might feel demoralized. You need to trust them, and instead of spying on them, try to encourage them.

In every aspect, you need to show some flexibility as they may not be able to meet your set hours deadlines. Instead of shouting at them, try to cooperate with the employees that are having trouble with management.

You need to set realistic expectations from your employees during work from home. If you want to know how to manage remote teams, learn some new tips to be a good manager for remote teams.

Make Communication Easier

Easier communication does not mean they need to be on call 24/7. But whenever someone needs help or information, the resources must be available. During work hours, all must have an active communication tool so the relevant member can be contacted at the right time.

If you keep them occupied with continuous calls and messages, they won’t be able to focus on their tasks. If you want to learn how to manage remote teams, deploy advanced communication tools for your team. The best way to communicate with your team is to have them on a group call before starting the work. Discuss the work agenda in detail and assign tasks for the day.

There are hundreds of team collaboration tools that you can use for remote team communication. We are going to discuss the best team collaboration tools at the end of this article. So, don’t miss the end of this amazing content on how to manage remote teams.

Hold the Member Accountable

Being flexible does not mean that employees can cut corners in their assignments. If someone is assigned any task, you need to ensure that he or she is putting the full potential for the completion of the task. When they feel responsible for their job, they are more likely to get things done on time.

You need to set deadlines in such a way that you can still manage to have things ready on time in case of any mishap. The best way to meet deadlines is to ensure regular follow-ups for your team.

Best Team Collaboration Tools

The content is focused on small-medium businesses, so we are going to suggest the tools accordingly. There is no point in wasting money on collaboration tools that are made for large enterprises. These collaboration tools for small teams can get the job done at affordable rates. Here are some tools that you might find useful for team collaboration for small teams.

Image Source: Google


For remote team communication, slack is one of the best team collaboration tools. If your team is working from home for some time, you probably have this team communication tool deployed already. If you want a quick chat system for effective communication, Slack is a power team collaboration tool for remote teams.


For team organization, you need more than quick chat systems, so Airtable has extra features. These features can help you out in the better organization of your work. From file sharing to quick communication, Airtable is a perfect team collaboration tool.


If you need a professional project management tool to keep all the team members on the same page, Plutio is a perfect platform for your team. This is a powerful enough app for small-medium business teams.


CloudApp is one of the best team coloration apps for remote teams. You can easily use this app for document and media sharing. The communication tools are also great for small-medium businesses. You can also share screens with your team members.

Google Docs and Google Sheets

If you want an easy-to-use collaboration tool, then Google Docs and Google Sheets will be perfect for your team. This collaboration tool is usable across all devices, so you are always connected with your team. For document sharing, Google Docs is the best tool.

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Written by Usama Arbakan

I am a big fan of the digitization of businesses and have been helping bloggers and startup owners with business marketing for the last 4 years. My educational background includes Bachelor's in Commuter Science Degree and several diplomas in marketing and writing. Currently, a part-time blog writer at Ad Specto.

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